Uniform Programs for Hospital Employees

Traditionally, employees in hospital departments have been distinguished by a specific color of uniform, adorned with the department name and/or logo. This practice not only instills a sense of pride and belonging but also serves security purposes, making it easy to identify authorized personnel in a given area. In the past, when employees were responsible for purchasing their own uniforms, the process involved collecting payments in various forms—cash, coins, checks—resulting in a cumbersome and often mismatched procedure.

Today, the process of ordering group uniforms has undergone a significant transformation, streamlining the experience for both employees and administrators. We establish a dedicated website featuring approved styles and colors for a department. Typically, this website is open for approximately two weeks, occurring once or twice a year, allowing employees to conveniently place orders online using credit cards. After the website's closure, we process all orders in bulk, applying the designated logo. Given that the same logo is used for an entire department, mass-producing the embroidery simplifies the production process. The only exceptions are individual customizations such as names or credentials, which are tailored for each employee based on their needs.

Upon completion of the embroidery, each individual's order is carefully packaged and labeled, accompanied by a copy of the online order. This meticulous approach facilitates easy identification of employee orders and enables quick resolution of any discrepancies. Further easing the distribution process, we label the boxes with the names of the employees whose orders are contained within.

For those instances where the hospital covers the cost of uniforms, the process remains equally straightforward, requiring only an additional step. We request an upfront list of employees and their email addresses, along with either the dollar amount each employee is allocated for their uniform allowance or, in some cases, the specified number of allotted uniforms. This information is pre-loaded into the system so that when employees log in, they are informed of their ordering options. Invoicing can be customized, with the flexibility to send separate invoices for each employee or a consolidated invoice to streamline the accounts payable process.

Over the past decade, we have perfected this system for department uniforms. We continuously refresh the online platforms with new products as requested. While we typically steer clear of programs where employees must purchase their own uniforms, we have found success in catering to the unique needs of healthcare settings, particularly hospitals, through Image Connection and our online uniform stores.

Because we own the software we use to manage these programs (Image365), Our programs can be tailored to meet your specific needs. If you would like to discuss options please call 866-2350-3676 or email sales@imageconnection.net .